msolarczekandClaude Opus 5
c8e6f30a27
Unveränderter Stand von certvia/dev (a48c5fb) plus Craftvia-Spezifikation und Brandbook unter docs/craftvia/. ISMS-Module werden im Folgecommit entfernt. Co-Authored-By: Claude Opus 5 <noreply@anthropic.com>
67 lines
2.6 KiB
Markdown
67 lines
2.6 KiB
Markdown
# Data Protection & Compliance Maintenance
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| Document information | Value |
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|-----------------------|------|
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| Document type | Procedure instruction (VA-18) |
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| Scope | {{ISMS_SCOPE}} |
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| Organisation | {{ORG_NAME}} |
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| Process owner | {{ROLE_DPO}} |
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| Approved by | {{ROLE_ISB}} |
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| Version | {{DOC_VERSION}} |
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| Date | {{DOC_DATE}} |
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| Status | {{DOC_STATUS}} |
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<!-- FULFILLS 7.1.1-M1, 7.1.1-M2, 7.1.1-S1, 7.1.2-M1, 7.1.2-M2, 7.1.2-M3, A.5.31-1, A.5.32-1, A.5.33-1, A.5.34-1 | POLICY R14 -->
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## 1. Purpose
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This procedure governs the ongoing maintenance of the legal/compliance register, the record of processing activities (RoPA), deletion periods/deletion concept and the handling of data subject rights. It operationalises the associated policy ({{LINK:R14}}).
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## 2. Scope
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Applies within the ISMS scope ({{ISMS_SCOPE_DESCRIPTION}}) for all processing of personal data as well as legal/contractual requirements.
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## 3. Trigger
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Regular review, new legal/contractual requirement, data subject request, new or changed processing.
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## 4. Inputs
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- Legal/compliance register (ISMS tool, {{TOOL_NAME}})
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- Record of processing activities (RoPA)
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- Deletion concept ({{LINK:BASELINE}}, BL-DEL-01)
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## 5. Process
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1. Review and update the legal/compliance register regularly ({{REVIEW_CYCLE}}).
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2. Maintain the record of processing activities (RoPA) in the ISMS tool ({{TOOL_NAME}}).
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3. Implement and monitor deletion periods and the deletion concept (BL-DEL-01).
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4. Handle data subject rights on time; document the processing and the result.
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## 6. RACI
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| # | Step | R (Execution) | A (Accountable) | C (Consulted) | I (Informed) |
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|---|---------|------------------|------------------|-----------------|----------------|
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| 1 | Maintain legal/compliance register | {{ROLE_DPO}} | {{ROLE_ISB}} | Business unit | - |
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| 2 | Maintain RoPA | {{ROLE_DPO}} | {{ROLE_DPO}} | Business unit | - |
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| 3 | Implement/monitor deletion periods | {{ROLE_IT_LEAD}} | {{ROLE_DPO}} | {{ROLE_ISB}} | - |
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| 4 | Handle data subject rights | {{ROLE_DPO}} | {{ROLE_DPO}} | {{ROLE_ISB}} | - |
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## 7. Result & evidence
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Up-to-date legal/compliance register and RoPA, deletion evidence, documented data subject requests. Evidence is referenced in the central evidence register ({{LINK:NACHWEISREGISTER}}).
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## 8. Key performance indicators (KPI)
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- Up-to-dateness of the legal/compliance register
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- Data subject requests handled on time
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- Overdue deletions
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## 9. Related documents
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- Associated policy: {{LINK:R14}}
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- Technical security baseline: {{LINK:BASELINE}}
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- ISA mapping matrix: {{LINK:ISA_MAPPING}}
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<!-- Erfüllt die oben unter FULFILLS gelisteten Anforderungen; Kopplung in mapping.json. Im Lesemodus nicht sichtbar. -->
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