msolarczekandClaude Opus 5
c8e6f30a27
Unveränderter Stand von certvia/dev (a48c5fb) plus Craftvia-Spezifikation und Brandbook unter docs/craftvia/. ISMS-Module werden im Folgecommit entfernt. Co-Authored-By: Claude Opus 5 <noreply@anthropic.com>
70 lines
2.6 KiB
Markdown
70 lines
2.6 KiB
Markdown
# Cloud and AI Approval Procedure
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| Document information | Value |
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|-----------------------|------|
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| Document type | Procedure instruction (VA-11) |
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| Scope | {{ISMS_SCOPE}} |
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| Organisation | {{ORG_NAME}} |
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| Process owner | {{ROLE_ISB}} |
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| Approved by | {{ROLE_ISB}} |
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| Version | {{DOC_VERSION}} |
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| Date | {{DOC_DATE}} |
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| Status | {{DOC_STATUS}} |
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<!-- FULFILLS 5.3.4-M1, 5.3.4-M2, 5.3.4-S1, 5.3.4-KI-M1, 5.3.4-KI-M2, 5.3.4-KI-M3, 5.3.4-KI-S1, A.5.23-1 | POLICY R12 -->
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## 1. Purpose
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This procedure governs the assessment and approval of cloud and AI/GenAI services as well as their permissible use. It operationalises the associated policy ({{LINK:R12}}).
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## 2. Scope
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Applies within the ISMS scope ({{ISMS_SCOPE_DESCRIPTION}}).
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## 3. Trigger
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Request to use a cloud or AI service.
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## 4. Inputs
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- Service description & provider information
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- Protection need/data classes
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- Contract/DPA documents
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## 5. Process
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1. Record the request in {{TOOL_TICKET}} (service, purpose, data classes).
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2. Assessment: protection need, data location/EU, tenant separation, exit; for AI, exclusion of training/passing on.
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3. Review contract/DPA (for AI: opt-out/enterprise contract, EU AI Act).
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4. Approval & inclusion in the approval list ({{TOOL_NAME}}); define permissible data classes.
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5. Use & control: human in the loop for AI, periodic review ({{REVIEW_CYCLE}}).
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## 6. RACI
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| # | Step | R (Execution) | A (Accountable) | C (Consulted) | I (Informed) |
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|---|---------|------------------|------------------|-----------------|----------------|
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| 1 | Record the request in {{TOOL_TICKET}} (service) | Requester/business unit | {{ROLE_ISB}} | - | - |
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| 2 | Assessment | {{ROLE_ISB}} | {{ROLE_ISB}} | {{ROLE_IT_LEAD}} | {{ROLE_DPO}} |
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| 3 | Review contract/DPA (for AI) | {{ROLE_ISB}} | {{ROLE_MANAGEMENT}} | {{ROLE_DPO}} | - |
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| 4 | Approval & inclusion in the approval list | {{ROLE_ISB}} | {{ROLE_ISB}} | - | Business unit |
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| 5 | Use & control | Business unit | {{ROLE_ISB}} | - | - |
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## 7. Result & evidence
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Approval decision and approval list in the ISMS tool ({{TOOL_NAME}}); documented permissible data classes. Evidence is referenced in the central evidence register ({{LINK:NACHWEISREGISTER}}).
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## 8. Key performance indicators (KPI)
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- Share of approved vs. used services
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- Shadow IT findings
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- Overdue service reviews
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## 9. Related documents
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- Associated policy: {{LINK:R12}}
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- {{LINK:VA-10}}
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- Technical security baseline: {{LINK:BASELINE}}
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- ISA mapping matrix: {{LINK:ISA_MAPPING}}
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<!-- Erfüllt die oben unter FULFILLS gelisteten Anforderungen; Kopplung in mapping.json. Im Lesemodus nicht sichtbar. -->
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