# Authorisation Procedure (Joiner/Mover/Leaver and Recertification)

| Document information | Value |
|-----------------------|------|
| Document type | Procedure instruction (VA-03) |
| Scope | {{ISMS_SCOPE}} |
| Organisation | {{ORG_NAME}} |
| Process owner | {{ROLE_IT_LEAD}} |
| Approved by | {{ROLE_ISB}} |
| Version | {{DOC_VERSION}} |
| Date | {{DOC_DATE}} |
| Status | {{DOC_STATUS}} |

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## 1. Purpose

This procedure governs the request, approval, modification, revocation and regular review of access rights. It operationalises the associated policy ({{LINK:R08}}).

## 2. Scope

Applies within the ISMS scope ({{ISMS_SCOPE_DESCRIPTION}}).

## 3. Trigger

Joining, role change or leaving of a person; authorisation request; due recertification.

## 4. Inputs

- HR notification
- Role/rights catalogue (RBAC)
- Existing authorisations from the central directory ({{TOOL_IAM}})

## 5. Process

1. Record the request: request access/right in {{TOOL_TICKET}} (joiner/mover).
2. Business approval: check the necessity according to the least-privilege principle and approve.
3. Implementation: set rights on a role basis in the central directory ({{TOOL_IAM}}).
4. Leaver/change: upon leaving/change, revoke/adjust rights without delay.
5. Recertification ({{RECERT_FREQ}}, BL-IAM-05): owners confirm/revoke rights.
6. Privileged accounts: review and log separately (BL-IAM-06).

## 6. RACI

| # | Step | R (Execution) | A (Accountable) | C (Consulted) | I (Informed) |
|---|---------|------------------|------------------|-----------------|----------------|
| 1 | Record the request | Manager/business unit | {{ROLE_IT_LEAD}} | - | - |
| 2 | Business approval | Business unit/data owner | Business unit/data owner | {{ROLE_ISB}} | - |
| 3 | Implementation | {{ROLE_IT_LEAD}} | {{ROLE_IT_LEAD}} | - | Requester |
| 4 | Leaver/change | {{ROLE_IT_LEAD}} | {{ROLE_HR_LEAD}} | - | - |
| 5 | Recertification ({{RECERT_FREQ}}, BL-IAM-05) | Business unit/data owner | {{ROLE_ISB}} | {{ROLE_IT_LEAD}} | - |
| 6 | Privileged accounts | {{ROLE_IT_LEAD}} | {{ROLE_ISB}} | - | - |

## 7. Result & evidence

Documented requests/approvals in {{TOOL_TICKET}}; current authorisation status in the central directory ({{TOOL_IAM}}); recertification evidence. Evidence is referenced in the central evidence register ({{LINK:NACHWEISREGISTER}}).

## 8. Key performance indicators (KPI)

- Share of leaver rights revoked on time
- Recertification rate
- Number of orphaned/privileged accounts

## 9. Related documents

- Associated policy: {{LINK:R08}}
- {{LINK:VA-01}}
- Technical security baseline: {{LINK:BASELINE}}
- ISA mapping matrix: {{LINK:ISA_MAPPING}}

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