# Supplier Onboarding and Assessment Procedure

| Document information | Value |
|-----------------------|------|
| Document type | Procedure instruction (VA-10) |
| Scope | {{ISMS_SCOPE}} |
| Organisation | {{ORG_NAME}} |
| Process owner | {{ROLE_ISB}} |
| Approved by | {{ROLE_ISB}} |
| Version | {{DOC_VERSION}} |
| Date | {{DOC_DATE}} |
| Status | {{DOC_STATUS}} |

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## 1. Purpose

This procedure governs the selection, security-related assessment, contractual commitment and monitoring of suppliers/service providers. It operationalises the associated policy ({{LINK:R13}}).

## 2. Scope

Applies within the ISMS scope ({{ISMS_SCOPE_DESCRIPTION}}).

## 3. Trigger

New supplier/service provider with access to information; contract renewal; periodic review.

## 4. Inputs

- Service/protection-need description
- Risk classes (BL-SUP-01)
- NDA/contract templates

## 5. Process

1. Determine need & risk class (protection need, access).
2. Carry out security assessment (self-disclosure/evidence/TISAX).
3. Agree NDA & contractual security requirements.
4. Delineate responsibilities (operations/security/reporting).
5. Add to the supplier register ({{TOOL_NAME}}) and review {{REVIEW_CYCLE}}.

## 6. RACI

| # | Step | R (Execution) | A (Accountable) | C (Consulted) | I (Informed) |
|---|---------|------------------|------------------|-----------------|----------------|
| 1 | Determine need & risk class (protection need, access) | Procurement/business unit | {{ROLE_ISB}} | - | - |
| 2 | Security assessment (self-disclosure/evidence/TISAX) | {{ROLE_ISB}} | {{ROLE_ISB}} | Business unit | - |
| 3 | NDA & contractual security requirements | Procurement | {{ROLE_MANAGEMENT}} | {{ROLE_ISB}} | - |
| 4 | Delineate responsibilities (operations/security) | {{ROLE_ISB}} | {{ROLE_ISB}} | {{ROLE_IT_LEAD}} | - |
| 5 | Add to the supplier register ({{TOOL_NAME}}) | {{ROLE_ISB}} | {{ROLE_ISB}} | - | - |

## 7. Result & evidence

Assessed, contractually committed supplier in the supplier register ({{TOOL_NAME}}); NDA on file. Evidence is referenced in the central evidence register ({{LINK:NACHWEISREGISTER}}).

## 8. Key performance indicators (KPI)

- Share of assessed suppliers
- NDA coverage
- Overdue supplier reviews

## 9. Related documents

- Associated policy: {{LINK:R13}}
- {{LINK:VA-11}}
- Technical security baseline: {{LINK:BASELINE}}
- ISA mapping matrix: {{LINK:ISA_MAPPING}}

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