Basis: Certvia dev@a48c5fb als Fundament für Craftvia

Unveränderter Stand von certvia/dev (a48c5fb) plus Craftvia-Spezifikation und Brandbook unter docs/craftvia/. ISMS-Module werden im Folgecommit entfernt. Co-Authored-By: Claude Opus 5 <noreply@anthropic.com>
2026-09-14 11:05:39 +02:00
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+# Data Protection & Compliance Maintenance
+
+| Document information | Value |
+|-----------------------|------|
+| Document type | Procedure instruction (VA-18) |
+| Scope | {{ISMS_SCOPE}} |
+| Organisation | {{ORG_NAME}} |
+| Process owner | {{ROLE_DPO}} |
+| Approved by | {{ROLE_ISB}} |
+| Version | {{DOC_VERSION}} |
+| Date | {{DOC_DATE}} |
+| Status | {{DOC_STATUS}} |
+
+<!-- FULFILLS 7.1.1-M1, 7.1.1-M2, 7.1.1-S1, 7.1.2-M1, 7.1.2-M2, 7.1.2-M3, A.5.31-1, A.5.32-1, A.5.33-1, A.5.34-1 | POLICY R14 -->
+
+## 1. Purpose
+
+This procedure governs the ongoing maintenance of the legal/compliance register, the record of processing activities (RoPA), deletion periods/deletion concept and the handling of data subject rights. It operationalises the associated policy ({{LINK:R14}}).
+
+## 2. Scope
+
+Applies within the ISMS scope ({{ISMS_SCOPE_DESCRIPTION}}) for all processing of personal data as well as legal/contractual requirements.
+
+## 3. Trigger
+
+Regular review, new legal/contractual requirement, data subject request, new or changed processing.
+
+## 4. Inputs
+
+- Legal/compliance register (ISMS tool, {{TOOL_NAME}})
+- Record of processing activities (RoPA)
+- Deletion concept ({{LINK:BASELINE}}, BL-DEL-01)
+
+## 5. Process
+
+1. Review and update the legal/compliance register regularly ({{REVIEW_CYCLE}}).
+2. Maintain the record of processing activities (RoPA) in the ISMS tool ({{TOOL_NAME}}).
+3. Implement and monitor deletion periods and the deletion concept (BL-DEL-01).
+4. Handle data subject rights on time; document the processing and the result.
+
+## 6. RACI
+
+| # | Step | R (Execution) | A (Accountable) | C (Consulted) | I (Informed) |
+|---|---------|------------------|------------------|-----------------|----------------|
+| 1 | Maintain legal/compliance register | {{ROLE_DPO}} | {{ROLE_ISB}} | Business unit | - |
+| 2 | Maintain RoPA | {{ROLE_DPO}} | {{ROLE_DPO}} | Business unit | - |
+| 3 | Implement/monitor deletion periods | {{ROLE_IT_LEAD}} | {{ROLE_DPO}} | {{ROLE_ISB}} | - |
+| 4 | Handle data subject rights | {{ROLE_DPO}} | {{ROLE_DPO}} | {{ROLE_ISB}} | - |
+
+## 7. Result & evidence
+
+Up-to-date legal/compliance register and RoPA, deletion evidence, documented data subject requests. Evidence is referenced in the central evidence register ({{LINK:NACHWEISREGISTER}}).
+
+## 8. Key performance indicators (KPI)
+
+- Up-to-dateness of the legal/compliance register
+- Data subject requests handled on time
+- Overdue deletions
+
+## 9. Related documents
+
+- Associated policy: {{LINK:R14}}
+- Technical security baseline: {{LINK:BASELINE}}
+- ISA mapping matrix: {{LINK:ISA_MAPPING}}
+
+<!-- Erfüllt die oben unter FULFILLS gelisteten Anforderungen; Kopplung in mapping.json. Im Lesemodus nicht sichtbar. -->